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favorite this post Receptionist/Administrative Assistant (Vancouver) hide this posting unhide

compensation: TBD
employment type: full-time

ABOUT COUNCIL

The Insurance Council of British Columbia ("Council") is the regulatory organization that licences and regulates the activities of over 38,000 life and general insurance agents, general insurance salespersons, insurance adjusters, and restricted travel insurance agents in British Columbia.

Why Work For Council?

Work with a great team of people in a rewarding career that makes a difference. We're in a downtown location close to skytrain, with plenty of amenities nearby.
Council offers a competitive salary and benefits with RRSP matching!

What You'll be Doing

The Receptionist is the face of Council. An integral part of the team, the incumbent is the first interaction our Licensees have when visiting our office. If you are a good communicator, have an eye for detail, and want to be part of a group committed to protecting the public, we want to hear from you.

Duties and Responsibilities

  • Answer all telephone calls through the switchboard; directing callers to the appropriate person or department

  • Answer routine status and general information calls on various topics, including how to find information on Council's website, exam scheduling, procedures, costs, etc.

  • Manage the general delivery voice mail messages

  • Maintain flow of visitors in reception and ensure they are attended to in a timely, professional, and courteous manner, including liaising with other departments when visitors require departmental assistance

  • Assist visitors in the completion of Council forms

  • Inform exam registrants of exam procedures, accept and input exam registrations, and schedule examinees for available exam dates

  • Accept payments and generate receipts for exam registrations, licence application fees, fines, investigative costs, and other fees

  • Control and balance the cash received at Reception to receipts issued, in accordance with guidelines and, where required, review and identify any discrepancies

  • Scan invoices and refund cheques for accounting

  • Provide support for special projects as required by Licensing or Regulatory Services departments

  • Handle other duties as assigned

  • Keep reception area tidy and organized and stocked with supplies

  • Maintain staff in-out board for emergency purposes

  • Provide mail room coverage as required

  • Understanding of Council operations and detailed knowledge of exam registration requirements in order to properly review applications for completeness and schedule examinees' for appropriate and available exam dates


  • Qualifications

  • 2-3 years in a related customer service position, preferably in an office environment

  • 2 year administrative diploma or equivalent

  • Excellent knowledge of telephone systems and etiquette and voice mail systems

  • Exceptional accuracy with respect to data entry and cash processing

  • Excellent oral and written communication skills

  • Good word processing skills, with a typing speed of 45 wpm


  • How to Apply
    Please submit your resume to careers@insurancecouncilofbc.com

    We thank all applicants for their interest, however only those candidates selected for interviews will be contacted. At this time, we ask that Recruiters not contact us.
    • Principals only. Recruiters, please don't contact this job poster.
    • do NOT contact us with unsolicited services or offers

    post id: 6703723141

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